We Replace Broken Spreadsheets With a Scalable Project System
Tired of missing deadlines, chasing updates, and losing visibility on your builds?
Our system turns chaos into control—in weeks.
The Hidden Cost of Spreadsheet Chaos
You’re making million-dollar decisions using last week’s data.
Your team is chasing updates across spreadsheets that never match.
Deadlines slip. Clients lose confidence. Projects stall.
This isn’t just inefficient—it’s dangerous.
We replace that mess with a system you can actually trust.
Is This You?
If you’re managing 5+ projects and still chasing updates—you’re the right fit.
We help:
Residential Builders
General Contractors
Construction PMs
Owners Reps
Design-Build Firms
A Fully Built, Done-For-You Project Control System That Pays for Itself
We replace your broken spreadsheets with a Smartsheet-powered system—custom-built for builders, GCs, and construction teams who can’t afford late updates or hidden delays.
You get:
- Project Plans with milestone + critical path logic
- Portfolio Dashboards for real-time executive visibility
- Automated KPIs & Payment Triggers tied to real build events
- Forms, Logs, Alerts, and Escalations — fully done-for-you
- Complete setup, automation, and team onboarding
Everything you need to track, automate, and scale—delivered in weeks, not months.
Your Build Comes With These Power-Ups
You also get:
Standardized Templates
Pre-built 1- and 2-story templates to launch new projects in minutes
Issue + Change Logs
Track issues and changes with built-in accountability triggers
Quarterly Pricing Workflows
Stay ahead of cost shifts with margin-focused pricing updates
Custom Dashboards
Unique views for Residential, Custom Homes & Amenities—at a glance
Post-Launch Support
Optional enhancement services to evolve with your business
You’re not just getting a build—you’re getting a long-term system.
Before / After Comparison
Before Zenith
After Zenith
Disconnected spreadsheets everywhere
Unified dashboards and live project plans
Missed billing milestones = cash flow chaos
Automated milestone billing with alerts
GCs hiding behind vague updates
Real-time validation and accountability
Late insights = delayed decisions
Early warning system + proactive moves
Manual reporting draining hours
200+ hours/month saved with automation
The Hidden Costs That Kill Projects
A $2M delay nearly derailed one client’s project—because nobody saw it coming.
Another was bleeding $500K in milestone payments they forgot to collect.
What are your spreadsheets costing you right now?
Case Study – Luxury Builder
$2M Delay Prevented – Luxury Builder
GCs were submitting “green” MS Project schedules… until we ran validation.
We exposed broken dependencies, fake end dates, and months of hidden delays.
- Timeline risk dashboard
- Real critical path surfaced
- On-time execution restored
“We thought we were on track until Zenith revealed the truth.”
—David Ramirez, VP of Development, Luxury Developer
Case Study – Payment Automation
$500K in Cash Flow Recovered – Model Homes
12 model homes. Milestone invoices stuck in inboxes. Builds stalled.
We automated reminders, standardized milestones, and gave finance real visibility.
- No more payment gaps
- Preconstruction accelerated
- Revenue protection at scale
“We didn’t realize how much we were leaking until Zenith showed us the gaps.”
— Michael Bennett, CFO – Skyline Properties
Case Study – Time Savings + Scale
200+ Hours Saved/Month – Discovery Land
Disconnected data, reactive leadership, and poor GC reporting = disaster risk
We built an intelligent command center to unify ops
- 3 dashboards: Residential, Custom, Amenities
- Automated reports & alerts
- System now scaling to Austin Surf Club
“Now, everyone from PMs to the CFO is on the same page in real time.”
— Margaret Lacalle, VP of Development
Want results like these? Let’s build your system.
Audit
We uncover where time and money are leaking
Blueprint
We architect a system tailored to your process
Build + Automate
We implement dashboards, automations, forms & triggers
Train + Launch
Your team is fully equipped from day one
Support
We optimize as you grow, without disruption
What It Actually Looks Like
Show:
- Before/after dashboards
- Critical path project plan
- Portfolio summary sheet
- Live KPI dashboard
- Milestone billing automation flow
Features Are Nice. Benefits Are Better.
Feature
Benefit
Leadership sees what matters—live, not next week
Leadership sees what matters, in real time
Catch timeline risk before it hits your delivery dates
No more surprise delays
No more forgotten invoices = cash comes in on time
Catch revenue before it slips through cracks
Get ahead of scope creep before it kills margin
Stop scope creep before it starts
No more “we’re 90% done” updates without proof
No more “fluff” progress updates
This System Pays for Itself in Weeks
If you think our system is expensive, try missing $50K in payments or wasting 200 hours a month.
Missed payments
Delayed invoices = delayed revenue
Staff chasing status updates
High-cost labor doing low-value work
GCs dragging timelines with no consequences
No accountability = no urgency
Most teams lose $10K–$50K/month in inefficiency.
Our solution starts at a fraction of that.
What You Pay vs. What You Get
- Flat-rate implementation – no hourly surprises, no nickel-and-diming
- Add-ons for Procore sync, pricing automation, and portfolio expansion
- Value-based pricing available for complex or multi-entity rollouts
Your 30-Day, No-Risk Performance Guarantee
If you don’t see operational improvement in 30 days—we’ll fix it for free.
Objection Crusher – What If We Already Use Procore?
Awesome. We don’t replace it — we fill the blind spots.
We sync Procore with Smartsheet to give you visibility your current system can’t.
Objection Crusher – “We’re Not Technical”
You don’t need to be.
We build the system. We train your team.
You make better decisions — without becoming a systems admin.
Objection Crusher – “We Already Built Something”
Cool. We’ll audit it.
If it works, we won’t touch it.
If it leaks, we’ll patch the holes or rebuild the parts that are costing you money.
Still on the fence? We’ll walk you through it.
Why Clients Choose Us Over DIY and Big Firms
Not all solutions are equal. Here’s why our clients consistently choose Zenith over DIYchaos, slow consultants, or unreliable freelancers.
DIY
Freelancer
Big Consulting Firm
Zenith Tech Pros
Fast delivery
Custom to your biz
Construction-specific
Real dashboards
Ongoing support
with large retainers
Trust & Authority
We’ve replaced over 200 spreadsheets, tracked over $100M in active construction, and
support VPs, CFOs, and field teams across the U.S.
Our systems create real visibility, save hundreds of hours, and scale without chaos.
Trusted by Builders Who Build Big
The same system powering high-end developments across the U.S.
Book Your Free Build Plan
We’ll audit your current setup, pinpoint where time and money are leaking, and deliver a custom blueprint—free. No fluff. No obligation.
The Tech Behind the Transformation
- Smartsheet Control Center — Scalable architecture to manage dozens of active projects
- Dynamic dashboards & reports — Real-time visibility, no manual updates
- Procore, Excel, Buildertrend integrations — Your systems, working together
- Custom formulas, alerts, and escalations — Automated intelligence built in
- Cross-sheet reporting & rollups — Portfolio-wide clarity in one view
Not Ready Yet? Get the System Anyway.
Download the Free Setup Blueprint
→ Learn the 5-part system we use to turn spreadsheet chaos into portfolio control—even if you’re not ready to implement yet.
FAQ
Frequently Asked Questions
Typically 2–4 weeks depending on complexity. Faster for standard builds, longer if you need integrations or portfolio rollups.
Yes, but we’ll help you pick the right plan based on your team size and structure.
Absolutely. We specialize in building systems that match how your field and PM teams actually work—then we train them on how to use it.
We offer optional post-launch support and optimization packages. Whether you want a one-time build or ongoing enhancements, we’ve got you covered.
About Zenith Tech Pros
Who We Are (and Why Builders Trust Us)
We’re a strategic consulting firm that replaces manual chaos with intelligent systems.
We don’t just build dashboards — we build business clarity.
Our systems are used by builders, PMs, and CFOs across the country to regain control,visibility, and time.
Led by construction-savvy pros who speak builder, PM, and finance fluently.
“I built this system because I saw smart teams drowning in spreadsheets that were actively costing them millions.
We fix that. And we don’t stop until it runs clean.”
— Joshua Lindblom, Co-Founder
Testimonials
Stories of Success From Our Clients
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